1. Avoid generalizations such as "well done". The more specific the feedback, the better.
- We have all heard the general feedbacks such as "good job", "well done", "keep it up", "that was good", etc. Although all these feedbacks are seen as positive words, it's very important to provide a group a more in depth explanation of both the good and bad. When a group hears these generalizations, it doesn't effect them much as they don't have any real meaning to them. Nowadays, we see that detailed feedback are even provided through our professors at school. In elementary school, we were used to the thumbs up stamps or stickers to show us that we did a good job. Today (in college or small groups), it is important to use specific detailed words when it comes to critiquing each other or giving feedback. The more words we hear, the more we will try to fix the specific little things. If the little details are left out, it is quite possible for any group to adapt to these bad habits and keep doing it a certain way because they were never told to fix it. The more details, the better the outcome!
2. Focus on behaviors that can be changed.
-In many situations, it can be very hard for an observer to admit to a group that some behaviors should be changed. In most situations, it's the behaviors of individuals within a group that can cause problems. The importance of an observer really falls into play when the group needs someone else to fix these issues. When an observer focuses on certain behaviors, he or she will have the ability to recommend positive changes that can only benefit the groups' process.
3. Do not debate or argue with the group you are evaluating.
-The purpose of being an observer is to help a certain group and give out useful insights and developing ideas to make the group strive. The idea is to help the group as an observer, not to throw in your own personal analysis. As an observer, you should be giving out your personal opinions, insights, ideas, etc., but never expect them to do everything that you have suggested.
4. Do not micromanage the group process.
-Although there may be many things an observer feels the need to criticize or fix, it is very important that he or she does not micromanage the groups' process. Even though it is a very important quality to have to go into detail (like in feedback), it is also important to put regulations on what areas need that much micromanaging. The texts states that it is more beneficial to cover and provide an analysis just two to three things rather than covering everything.
5. Remember your role.
-"An evaluator should function as a facilitator and developer" (Sherblom, 255). Just as the author stated, it is important that an observer pertains to his or her's role. The observer should avoid using the word "I" in giving feedback towards the group. All comments from the observer should be to enhance the groups' process. Everything that is said should be spoken in ways to avoid the word "liking" as well. Any feedback given to a group shouldn't be so opinionated, but very informative from an outside perspective.
6. Accentuate the positive aspects.
-It is very important that an observer focuses on all of the positive aspects rather than the negative aspects. This is most important in any group because it encourages them to do better because they feel very good about themselves and their previous accomplishments. From much personal experience, I know I did a lot better in group work because of the positive feedback my professors would constantly tell me. It helps the negative aspects sound worse than they really are. There are many times when the negatives are brought up and focused on, it is very hard to have the motivation to fix it due to discouragement. Focusing and accentuating the positive aspects can and will create a better, much stronger foundation for the group to benefit their process.
7. End with specific suggestions for improvement.
-After any observer is done with feedbacks, suggestions and insights, it is very important to end with specific suggestions for improvement. In many cases, there may be lots of improvement needed in a group to make it better. However, if these improvements are found, it is important to suggest specific ways to improve these certain negativities. The more specific you are with these suggestions, the better improvement will be.
8. Be clear and concise if you present your ideas orally or in writing.
-All advice that are accepted and talked about should be written down or discussed orally before the observer leaves the group. It is easy to be forget many things especially when there was a lot of discussion going on during the evaluation. Thus, it should be clear towards to group and observer that all ideas that were beneficial are written down and not forgotten.
9. Compliment in public and criticize in private is an accepted practice in most professional settings.
-The text states this specific guideline as the rule of thumb. The act of complimenting your group in public are seen as positive feedback which will make the individual feel good about their progress. It will ultimately make the group stronger because the more rewarding feedback they attain while in a public setting where people can hear and visually see, the more they will continue to keep up the good work. However, this can backfire if it is done in the opposite way. Discouraging in public may be the ultimate thing that creates failure. No one wants to be ridiculed or embarrassed in a public setting. Any type of embarrassing or negative feedback received in public may be the reason why the group doesn't progress at all. Criticizing in private is a key element in success. Nobody wants to hear negative feedback from any outside party or observer, so it is important that these private feedbacks are done in a non-public setting. It will help the individual and observer communicate face to face with no additional noise or interruptions from the outside world.
10. In an organizational setting, developing positive relationships during the feedback process will repay itself time and again.
-All observers should have natural goals to help a group improve and develop rather than criticize and find faults. This mindset should never leave the observer from beginning to end. In any sort of organizational setting, it is very important to create positive relationships with all individuals of a group in order to have more successful outcomes. After the development of these relationships, the group members will be more likely to communicate and perform better because of the positive feedbacks given by the helpful observer.